meetings

First Meeting November 26, 2010 __** Attendees: **__

Angie Best, Trent University Maggie Cusson, Carlton University Dalia Hanna, Ryerson University Thuy Huynh, University of Toronto Janice MacMillan, Durham College Sandra Murray, Queen's University Mary Neil, Wilfrid Laurier University Judy Purves, University of Western Ontario Rong Wu, University of Toronto

__** Agenda **__ TIME: 10:00 am - 4pm WHERE: Hart House, 7 Hart House Circle, University of Toronto ( [] )

10:00 – 10:15 arrival and coffee/light snacks 10:15 – 10:30 introductions and approval of agenda items 10:30-11:00 share information about current programs (New Faculty Orientations, Faculty Conferences, Workshops, Seminars...etc.) indicating our roles – Dalia Hanna & all 11:00-11:30 event planning procedures and systems: (e.g. registration software, space, ...etc) – Dalia Hanna 11:30-12:00 promotion of events, programs and services (i.e. how to get the word out there, incentives for student programs? ...etc) – Mary Neil 12:00-1:00 lunch 1:00 – 1:30 online resources and orientation web sites for new faculty – Janice MacMillan 1:30 – 2:00 reporting workshop participation statistics / activities of your Centre – Angi Best 2:00 – 2:30 evaluating workshops that are given by volunteers – Angi Best 2:30 - 3:00 how to collaborate (ideas e.g.: create standard forms for similar programs, wiki space, blogs, etc...) and planning for future meetings (timing, agendas, include workshop?, email list ...etc) - Dalia Hanna 3:00 - 3:30 suggestions for professional development for program coordinators/administrators in the L&T centers – Dalia Hanna 3:30 – 4:00 optional: Coordinating Instructional Skills Workshops and Facilitators Development Workshops – Dalia Hanna

Notes from the meeting:

Attendees:

 * Dalia Hanna, Ryerson
 * Janice Macmillan, Durham College
 * Sandra Murray, Queens
 * Judy Purves, Western
 * Mary Neil, Wilfrid Laurier
 * Angie Best, Trent
 * Thuy Huynh, U of T
 * Rong Wu, U of T

Share list of names and emails (to be distributed by Dalia)

Approval of agenda items, with possibility of moving up the ISW conversation

Sharing of key activities and programs at each of our centres
**Dalia Hanna, Ryerson**

May, major teaching conference over 2 days

Keynotes, faculty presentations

NFO, part 1 in August, part 2 in January - 2 days in august, 1 day in January

Part time and full time faculty

Content developed by staff, with contributions from students or other faculty

ISW, FDW

Open door program for new faculty

Research grant for innovative teaching - 80,000 total (focus on technology)

University teaching development program

Workshops throughout - teaching chairs and committees involved

**Maggie Cusson, Carleton**

NFO – 3 consecutive days, with additional pre-orientation programming and social events, post-orientation programming offered throughout the year “on a need to know basis”

Separate orientations for contract instructors, evenings and day

Heavy focus on teaching certificate programs for faculty, contract instructors (which includes graduate students) – we see 50+ faculty through these in a year

TA mentorship program throughout campus covering 85% of all TAs (of which we have 1600), TA programming, TA certificate

Awards support

Our centre also provides ed tech support, lots of programming

Centre blog, we all contribute, plus TA and faculty posts but less o

Lots of original publications, including best practices for working with TAs (for faculty), TA handbook, handbook for contract instructors

**Janice Macmillan, Durham College**

Faculty dev split between teaching and HR

Work with full-time faculty over the course of 2 years (probationary time period), monitoring faculty evaluations - includes classroom visits by dean or associate dean

3 mornings of teaching with technology, day of services introduction, 8 days of a regional program, monthly teaching circles, teaching squares, curriculum days, certificate program

Work with other colleges

Workshops and seminars

Part time faculty - 1 full day or 2 weekdays, plus weekend

Online - faculty cyber connections, WebCT modules for colleges – course management, rubrics, different topics facilitated

**Sandra Murray, Queens**

NFO - provost office organized - 1 hour during 1 day devoted to teaching

Teaching matters program, discipline specific, 12 weeks,

Brown bag conversations with the principal - talk about teaching

Workshops throughout the year

Focus on foundations - online modules, can be done individually, can be certificate with a paper option at the end

Community, good practice, scholarship, leadership

Meet the teacher - taped videos of award winning teachers, posted online, questions from educational developers (why did u choose to do that?)

Spring showcase - winners of innovation grants presents sessions on their projects

3 teaching chairs, 20000$ annually, present programs

Focus on diversity, focus on graduate supervision

Lots of graduate student programs- for toefl students, certificate in teaching

**Judy Purves, Western** - brochure provided

**Mary Neil, Wilfrid Laurier**

1 day NFO, but looking to expand

Teaching and learning focused

Teaching squares model they're pursuing, right now faculty mentoring program matched by t&l centre

Major teaching day in September, invite Waterloo and colleges

April event

Teaching and learning committee also runs some programming

4 day course design institute - in may

1 day course design for those who can't commit to 4 days, workshops throughout

Awards support

TA day, professional development

Graduate student program starting

Community of practices around topics - wiki for each topic, meet every 3 weeks

BIog topic is large classes

**Angie Best, Trent** – handouts provided

**Thuy Huynh, U of T**

NFO - 1 day, plus 4 additional days, volunteer, only full time faculty

Teaching award winners and educational developers facilitate

Small budget, decentralized - other offices run their own programming

Workshops throughout the year, not just one-offs, moving to series

Teaching awards support

Presidents teaching fellows, advocate for teaching issues

Consultations, taped observation

Certificate programs for TAs

Registration and promotion of events

Needs analysis in programs, put on agenda of meetings in programs

Event planning procedures and systems
Durham - 'homegrown' registration system

Queens - developed in house

Excel spreadsheets, databases - mail merge?

Carleton – created one in house, but use mostly Excel for faculty programs and a centralized registration system for TAs (new as of December 2010)

Promotion of events
Teaching tab on main university website

Use main home page to promote events

Email to listserv of all faculty

Dynamic website, spotlight on teaching changes every day

Using external speakers

Testimonials

We should share experts, share great speakers/presenters – easier for GTA institutions

Online resources, orientation resources
Checklist, online handbook

Sharing amongst the colleges

Public resources on our websites, usually chunked in topics

Reporting on participation
Reports charting participation, include qualifying information such as cost to participants or other reasons why participation varies

Link to university mission and academic plan

Workshop facilitator evaluation, especially for volunteers - our experience is positive

Recommendations
Meet around the COED meeting, but not conflicting

Visit each other’s centers

Share our various websites and resources

Share evaluation forms with each other

Use wiki to collaborate

Web meeting in March